Winter Weather Transportation and School-closing Decisions

What happens in Mansfield ISD when temperatures drop and our area has inclement winter weather?

I checked with our leadership team and the Transportation department to help explain some of the procedures, considerations, and decision-making during winter weather events. Here is what I found out:

1. At or before 4:00 a.m. a decision is made to deploy the Transportation weather team staff.
2. Before 4:30 a.m.., the weather team visually inspects various areas across the district of streets for icy, wet, or dry roads along with monitoring the weather information channels.
3. The weather team contacts the Director of Transportation with their road information.
4. Road conditions are analyzed along with other related information available from other school districts.
5. If roads are questionable, the Superintendent is contacted after 4:30 a.m. (but before 5:00 a.m.) to discuss findings and recommendations.
6. The Superintendent makes a decision by 5:00 a.m. whether or not to close schools.
7. We use our standard communication channels if any changes to the district schedule require adjustment including the District homepage, weather info webpage, our phone and e-mail notification system, DFW radio and TV news outlets, and via the district's Twitter profile, @mansfieldisd.

Other considerations and notable information

• Many area school districts' transportation directors have a local phone network so they can stay in communication and provide insight to what is happening road-wise with each other.

• How does weather forecasting play a part in the decision-making process? While the weather team reports actual conditions, what is expected to happen weather-wise is just as important to the decision process.

• What about early dismissals? If winter weather conditions worsen during the school day, we determine if an early release is needed to get the students home sooner and bus drivers back to the bus barn safely prior to darkness. We try to make that decision prior to 10:00 a.m. in order to adequately coordinate the dismissal process. As soon as it is determined to dismiss early, the dismissal times for each grade level will be posted immediately on the District's website.
• How many different bus routes run every day? Each of our MISD buses run three or four schools. We run 165 buses, including Special Needs, but with three bell schedules, that is approximately 660 individual bus trips each morning and then again each afternoon.

We hope this helps provide a little insight into this process.

Transportation Teams up for Food Drive

From Assistant Director of Transportation, Brian Merchant:

I wanted to take a moment and share something that has been truly wonderful here at the Transportation Department. This year, Mr. Scott Shafer [Director of Operations] introduced several new team concepts to our employees here that has been very beneficial to our morale, and co-worker relationships. We have two locations where we have six Route Specialists at 6th Avenue, and six Route Specialists at Main St. All of the full-time drivers and attendants have been placed on these 12 teams and divided up into to 12 different colors that are apparent by the lanyards they wear each day.

This month the team challenge was a canned food drive where the winning team would win a trophy to proudly display where the winning team is located.

The drive ended this week and the teams from 6th Avenue and Main Street donated a combined 4,300 items for First Methodist Mansfield 's Wesley Mission Center food pantry. 

I wanted to share this with you because the generosity of our teams has truly been a blessing to everyone here and to the recipients they will never meet.

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Editor's Note: There are food drives going on across the school district. Please check with your school for details on how you can support our local food pantries.
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T.A. Howard Middle School and Cross Timbers Intermediate School Stuff the Bus Food Drive benefiting Harvesting International Ministry Center.
 

Winter Weather Transportation and School-Closings

[updated December 4, 2013] What happens in Mansfield ISD when temperatures drop and our area has inclement winter weather?

I checked with our leadership team and the Transportation department to help explain some of the procedures, considerations, and decision-making during winter weather events. Here is what I found out:

1. At or before 4:00 a.m. a decision is made to deploy the Transportation weather team staff.
2. Before 4:30 a.m.., the weather team visually inspects various areas across the district of streets for icy, wet, or dry roads along with monitoring the weather information channels.
3. The weather team contacts the Director of Transportation with their road information.
4. Road conditions are analyzed along with other related information available from other school districts.
5. If roads are questionable, the Superintendent is contacted after 4:30 a.m. (but before 5:00 a.m.) to discuss findings and recommendations.
6. The Superintendent makes a decision by 5:00 a.m. whether or not to close schools.
7. We use our standard communication channels if any changes to the district schedule require adjustment including the District homepage, weather info webpage, our phone and e-mail notification system, DFW radio and TV news outlets, and via the district's Twitter profile, @mansfieldisd.

Other considerations and notable information

• Many area school districts' transportation directors have a local phone network so they can stay in communication and provide insight to what is happening road-wise with each other.

• How does weather forecasting play a part in the decision-making process? While the weather team reports actual conditions, what is expected to happen weather-wise is just as important to the decision process.

• What about early dismissals? If winter weather conditions worsen during the school day, we determine if an early release is needed to get the students home sooner and bus drivers back to the bus barn safely prior to darkness. We try to make that decision prior to 10:00 a.m. in order to adequately coordinate the dismissal process. As soon as it is determined to dismiss early, the dismissal times for each grade level will be posted immediately on the District's website.
• How many different bus routes run every day? Each of our MISD buses run three or four schools. We run 165 buses, including Special Needs, but with three bell schedules, that is approximately 660 individual bus trips each morning and then again each afternoon.

We hope this helps provide a little insight into this process.

Changes for intermediate schools bell schedule

Updated April 29, 2011 - If you are looking for information on the new bell schedule for intermediate schools and middle schools for the 2011-12 school year, please visit the update page.

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At the Tuesday, May 25 school board meeting, the administration presented information on a change to the intermediate school bell schedule for the 2010-11 school year.

Next year, the bell schedules for our intermediate schools will be pushed back 15 minutes to help alleviate transportation issues. The intermediate schools bell schedule will shift to an 8:15 am start time and a 3:30 pm afternoon dismissal.

Background
Dr. Morrison had the administrative support division look into ways to resolve as many of the late issues for buses as possible. Late issues have included buses that were 20, 30, and sometimes 40 minutes, late after last dismissal bell. These problems resulted from our second bell at the elementary and intermediate schools who currently share the same start/end times.

A traditional method that was considered to solve this problem included purchasing more buses and adding drivers. This idea proved to be cost-prohibitive. (For reference, the last buses we bought for general routes cost about $100,000. To get to every campus within a 15 minute window, we would need to add 24 new regular route buses, drivers for 11 special education buses, and the required 22 special education drivers and attendants .) This solution would have required an investment of several million dollars. With this information, it was time to go back to the drawing board for a more creative approach which concentrated on the routes.

Currently, we are carrying 4,700 passengers after the second bell. (Our other bells at the middle and high schools are just about half of that number.)

We utilize all 99 general route buses to get to that second bell. Since elementary and intermediate schools are on the same bell schedule, it's just impossible to be at two places at one time. We utilize the buses that we have as effectively as possible, so we like to pick up the elementary school kids that are in the same attendance zones as the intermediate schools. We pick up both the elementary and intermediate school students, then take them to their neighborhoods. So it made sense to continue that process and transport those kids one time rather then running an elementary school route and then turning around and running a separate intermediate school route.

Our solution
In researching this situation and through some careful consideration on our routes, we found that by moving the intermediate school bell schedule up by 15 minutes, we could alleviate the majority of this transportation issue. This 15 minute difference will give us the time it will take to meet the transportation needs at elementary and intermediate schools. Additionally, we determined that if families had students at both the elementary and intermediate levels this would be a benefit from a parent's driving perspective. There is also a benefit for families who have both intermediate and middle school age children because the new bell schedule closes the gap between those two levels by 15 minutes.

By moving intermediate schools to the 8:15 am - 3:30 pm bell schedule, we can best utilize our resources to get the students to their next stop.

Additional InformationWe've also had some specific questions and concerns from parents:

Q: Will the intermediate students not ride the bus with the elementary students anymore?

A: We are in the process of re-routing the majority of our routes now with the additional 15 minute window. In some limited cases because of capacity, some intermediate school buses will not have elementary students on board as well as some elementary school buses will not have intermediate students on board. This occurs under the current routing schedule. Our goal is to continue co-mingling the students in there attendance zones. Where buses are used to run both intermediate and elementary school students the bus will stop first at the elementary school.

Q: What happens with the transfer bus going from Donna Shepard Intermediate and Tarver Rendon Elementary?

A: We are working to eliminate the Tarver Rendon and Donna Shepard shuttle and instead provide direct service for Rendon students and Shepard students. This route is our toughest to cover because of the distance; therefore, we are working towards a direct service for these campuses rather than a shared solution. Additionally, the construction project planned for 1187 will cause additional time delays between the two sites.

Q: Are you changing the schedules at Tarver-Rendon and Perry Elementary?

A: There is no change to elementary school bell schedules. This option was discussed at the two campuses with the PTA, but it was later determined to not be necessary with the intermediate school bell schedule change.

Inclement Weather Procedures

In keeping with our desire to keep the community informed of some of the behind-the-scenes procedures of general interest, the Administration would like you to be aware of our procedures and preparations relating to weather-related issues.


When bad weather is predicted, administrators pay close attention to forecasts, stay in close contact with neighboring district administrators, and work in coordination with transportation to keep bus drivers on standby in case of early school closings or bus route delays.

During a typical springtime-like weather event (i.e. tornado or severe thunderstorms), Mansfield ISD will take measures to keep students and staff safe:

• MISD will keep students safely in the building until inclement weather passes;
• Safe places have been established for each MISD campus and building, students and staff will gather in these safe places;
• MISD Police stays in constant communication with local emergency services and advises campus administrators when the need arises to implement school procedures such as duck and cover, red alert, and shelter in place (lockdown);
• Any buses in the immediate area of inclement weather will be stopped at the nearest school, and the students will be kept in that campus until the danger passes;
• Since the district covers 94.5 square miles, measures will be taken based on the needs of only the affected campus(es).

Before the school day: The decision to cancel a school day will be made by the district administration as early as possible and the radio and TV stations listed on the weather information page will be notified. They, in turn, will help us announce the closure along with the rest of our communication efforts.

During the school day: If a significant weather event occurs while school is in session, campus administrators are the assigned decision-makers for appropriate action as need to ensure the safety of students and staff. Campus administrators stay in contact with MISD Police and District Administrators to help make the best informed decisions for their school.

Please do NOT call school offices or teachers for such information. Weather and road conditions can vary greatly from area to area. As a result, parents are the decision-makers on whether or not their students will attend school. Parents need to notify the school office if student will not be in school or if they should be dismissed early due to weather conditions.

Mansfield ISD conducts routine drills to reinforce proper weather procedures. Just like when inclement winter conditions occur, weather severity and road conditions can vary greatly from area to area so we plan and adjust accordingly.


As always, your patience is greatly appreciated during these times as we work to keep students and staff safe.

(Image credit: pixelroiber)

We missed 'Love the Bus Day'

Thanks to last week's snow day, we had a variety of school and athletic events or activities that had to be rescheduled, moved, or otherwise altered in some way. We've made an adjustment to the calendar to make up the day at the end of the year. The flexibility from our District community has helped us get back to needs at hand.

However, there was one item that was overlooked from Friday, February 12 - Love the Bus Day.

The MISD Transportation Department team provided some great information about the work that they do in honor of Love the Bus Day:

• Annually, Mansfield ISD buses transport students 2,479,445 miles.
• Mansfield ISD has 210 buses within its fleet.
• It takes an average of 3 weeks of training before a driver can drive a bus by themselves.
• Each morning, we actually deliver students to campuses 430 times prior to the campus initial bell. During the day, we have nearly 100 buses shuttling students from campus to campus or from home to campus or campus to home. In the afternoon, we take all the students home again.
• With a fleet of 32 Compressed Natural Gas (CNG) buses, MISD is the largest district in the state to use CNG.
  
• We have received grants from Texas Emissions Reduction Plan, Department of Energy, North Central Texas Council of Governments, and the Texas Comptroller (State Energy Conservation Office) in addition to grant funding for emission reduction trap program and for seat back cover education program.
• A modern school bus has the structural strength to hold twice its weight on the roof to prevent a crushing effect if there is ever a rollover. The bus is designed to absorb a side impact in such a way as to channel the impacting car to the area below the floor of the bus, thus protecting the student riders. Our buses generally have 2 roof exits, 2 door exits and 4-6 window exits, should emergency occur.
• Our drivers have a combined 937 years of driving experience.
• All school buses must meet noise level requirements that prevent passenger compartment noise levels from exceeding 85 decibels, consistent with the advice of the National Institute for Occupational Safety and Health to prevent hearing loss.
• According to the Transportation Research Board, a part of the National Academy of Sciences, a child is 13 times safer in a school bus than in other modes of travel. Children driving to school or riding with other teenage drivers are 44 times more likely to be fatally injured than in a school bus. (“The Relative Risks of School Travel,” 2002).

What can parents do to help keep kids safe on and off the school bus?

• Walk your child to and from the bus stop. If possible, wait with him or her until the bus arrives.
• Be alert to traffic. Check both ways for cars before stepping off the bus.
• Wait for the bus driver’s signal before crossing the street.
• Walk in front of the bus; never walk behind the bus to cross the street.
• While waiting for the bus, stay in a safe place away from the street.
• Before leaving the sidewalk, look for the flashing lights.
• Never go under the bus to retrieve something you’ve dropped.
• Teach your child the importance of staying seated on the bus.
• Get to know your bus driver. He or she is a trained professional who sees your child every day; he or she would be happy to tell you about the safety features on the bus and the responsibility drivers have for keeping their young passengers safe.
• Get to know the parents of other riders. You will learn about the other children your riding along with your child.
• See the MISD Transportation bus safety page.
  

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The Love the Bus program, founded in 2007 and coordinated by the American School Bus Council (ASBC), is celebrated throughout February in school districts across the country as a way to raise awareness and appreciation for the hundreds of thousands of school bus drivers who safely transport more than 26 million school children to and from school each day. It is also an opportunity for parents and children to learn more about the safety and environmental benefits of school bus transportation.

Winter weather Transportation and school-closing decisions

[updated December 4, 2013] What happens in Mansfield ISD when temperatures drop and our area has inclement winter weather?

I checked with our leadership team and the Transportation department to help explain some of the procedures, considerations, and decision-making during winter weather events. Here is what I found out:

1. At or before 4:00 a.m. a decision is made to deploy the Transportation weather team staff.
2. Before 4:30 a.m.., the weather team visually inspects various areas across the district of streets for icy, wet, or dry roads along with monitoring the weather information channels.
3. The weather team contacts the Director of Transportation with their road information.
4. Road conditions are analyzed along with other related information available from other school districts.
5. If roads are questionable, the Superintendent is contacted after 4:30 a.m. (but before 5:00 a.m.) to discuss findings and recommendations.
6. The Superintendent makes a decision by 5:00 a.m. whether or not to close schools.
7. We use our standard communication channels if any changes to the district schedule require adjustment including the District homepage, weather info webpage, our phone and e-mail notification system, DFW radio and TV news outlets, and via the district's Twitter profile, @mansfieldisd.

Other considerations and notable information

• Many area school districts' transportation directors have a local phone network so they can stay in communication and provide insight to what is happening road-wise with each other.

• How does weather forecasting play a part in the decision-making process? While the weather team reports actual conditions, what is expected to happen weather-wise is just as important to the decision process.

• What about early dismissals? If winter weather conditions worsen during the school day, we determine if an early release is needed to get the students home sooner and bus drivers back to the bus barn safely prior to darkness. We try to make that decision prior to 10:00 a.m. in order to adequately coordinate the dismissal process. As soon as it is determined to dismiss early, the dismissal times for each grade level will be posted immediately on the District's website.
• How many different bus routes run every day? Each of our MISD buses run three or four schools. We run 165 buses, including Special Needs, but with three bell schedules, that is approximately 660 individual bus trips each morning and then again each afternoon.

We hope this helps provide a little insight into this process.